Reports to: Security Supervisor
Employment Category: Part-time, non-exempt (hours variable-approximately 32 hours per week)
Summary: The Gallery Attendant assists in the security of the Museum and its collections as well as the safety of staff and visitors, also acts as a customer support liaison for Museum guests and visitors.
Responsibilities include, but are not limited to:
- • Alert security supervisor of incidents and circumstances necessary to maintain safe and secure environment.
- • Monitor electronic cameras and burglar alarm systems.
- • Respond to emergency incidents and notify emergency services as needed.
- • Write incident reports, documenting activities and incidents.
- • Assist with building open and close according to listed procedures.
- • Respond to alarm events during hours of operations and after hours as outlined in call list roster.
- • Act as a support liaison for guests by answering questions and providing an overall positive experience.
- • Assist in other general museum operations that may not be specifically listed above as requested by the Security Supervisor or other Department Heads.
• Previous Security Guard experience preferred
• Previous Customer Service experience preferred
• High School Diploma
• Ability to stand for entire duration of shift
• Ability to lift 40lbs
• New York State Security Guard license (or ability to qualify for one)
• Pass a Criminal Background check
• Variable schedule requires early mornings, nights and weekends
Special Events Coordinator (Part Time)
The Everson Museum of Art seeks a part time Special Events Coordinator responsible for planning and implementing internal museum events and external rentals that generate income to support the museum's mission. Reports to the Development Department and works closely with all areas of the Museum, especially Facilities and Security.
1. Serve as the Museum liaison for externally sponsored events.
- • Market the Museum to the public as a rental option.
- • Respond to facility rental requests and meet with potential clients.
- • Conduct site visits with prospective and confirmed clients.
- • Coordinate contracts for facility rentals including managing deadlines and ensuring contractual obligations are met.
- • Supervise event operations including working evening and weekend events throughout the year.
2. Assist the Development Department with planning and execution of internal museum special events.
3. Assure that all events are in compliance with Museum policies by handling arrangements for internal and external events including:
- • Solicits bids from vendors, negotiate contracts and follow appropriate payment processes to ensure payment of services.
- • Communicate and coordinate with vendors on risk management and schedules for events.
- • Coordinate the exchange of information and work closely with internal departments on the organization of all events.
- • Document facility rentals following museum policies, submit financial reports, work requests and summaries of events.
Required Qualifications High School graduation or GED and strong experience in customer service. One year experience in event planning and coordination. Demonstrated professionalism and excellent organizational and communication skills. Demonstrated problem solving skills and ability to work in a fast paced environment. Required to some work nights and weekends.
Preferred Qualifications Bachelor’s Degree. Experience working in museum or arts organization a plus. Experience in broad range of event planning, including but not limited to museum events, corporate functions, weddings, university departments, non-profits, etc. or can demonstrate equivalent experience.
Please send resume, cover letter and references to Lauren Chyle, Development Officer at. Please reference Special Events Coordinator in the subject line.
Grant Writer (Part Time)
The Part-time Grant Writer is responsible for developing and writing grant proposals to a wide array of foundations and other grant-making organizations, and will persuasively communicate the Everson Museum of Art’s mission and programs to potential funders. A key member of the Development team, the Grant Writer will work closely with Museum leadership and program staff to develop, assemble and submit grant requests and reports.
- • Developing and writing grant proposals for a wide range of programs and projects, persuasively communicating the organization’s mission and programs to potential funders;
- • Maintaining a master grants calendar, coordinating staff contributions, and prioritizing projects to meet deadlines.
- • Preparing, proofing, and assembling grant packages, including letters, proposals, budgets, and spreadsheets, in accordance with funder guidelines, ensuring completeness, accuracy, and adherence to grant guidelines.
- • Preparing interim and final reports to funders. Gathering and compiling information regarding a wide range of institutional projects into thorough and accurate.
- • Establishing and maintaining personal contact and relationships with foundation and government contacts and program officers.
- • Providing high-level research assistance for development of new grant proposals. Conducting in-depth biographical, financial, and philanthropic research on friends, corporations, and foundations to identify prospects using a variety of resources.
- • Providing writing support for major donor and individual contribution letters and acknowledgements.
- • B.A.
- • Prior grant writing experience required with proven track record of success.
- • Superior research, writing and editing skills, with a strong ability to synthesize information and adapt content and tone for multiple audiences.
- • Exceptional organizational and time management skills; ability to take initiative and manage multiple projects simultaneously.
- • Ability to maintain confidentiality.
- • Familiarity and interest in visual arts and culture; past experience working successful as a grant writer in an art organization preferred.
- • Writing samples required for final candidates.
- • This is a part-time, hourly position, with a flexible schedule of 15-20 hours per week.
Please send resume, cover letter and references to Lauren Chyle, Development Officer at. Please reference Grant Writer in the subject line.
Equal Opportunity Employer
The Everson Museum of Art is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.
Submit resume & references to . Those selected for an interview will be contacted. No phone calls please.
Everson internships have an experiential learning focus by design. Students work closely with museum staff and volunteers. Internships are project-based and support current museum initiatives. Matching student interests with museum initiatives helps ensure the internship will be a skill building opportunity for both undergraduate and graduate students.
Audience Development Intern
Audience Development Interns will acquire skills that help arts organizations connect with audiences in diverse ways, build new audiences, and communicate with audiences effectively. Duties may include research for social media marketing, posting on community calendars, running customer satisfaction surveys, working at special events and building distribution lists for digital marketing. Experience in Excel, customer service, and social media platforms desirable.
Assist with the research, management, and interpretation of the museum’s collection. Work closely with the museum’s curatorial team to gain professional experience in a museum setting through hands-on training with a wide range of curatorial duties. Projects include, but are not limited to, researching for upcoming exhibitions, researching works in the permanent collection, assisting with the development of exhibition concepts, and working directly with the museum’s collection through photographing works, conducting inventories, and preparing works for exhibition.
Gain a broad understanding of the business operations of a museum and fundraising.
Focus is on revenue generation including marketing, special events, grant writing and database management.
Research exhibitions, develop family guides and educator resources. Oversee family programming for the Art Zone; create educational and promotional literature and participate in general educational programming and departmental operations.
Marketing and Public Relations Intern
Develop promotional campaigns in support of Everson exhibitions, programs and special events. Hands on opportunity to create PR and marketing plans, develop press releases, write articles and website copy, pitch coverage opportunities, coordinate coverage with the media and design support pieces.
Applying for Internships
To apply for an internship, send your resume and cover letter toand indicate which internship(s) you wish to be considered for. If an interview needs to be arranged, you will be contacted directly.
Other Ways to Get Involved:
Members' Council is an energetic group of volunteers who are active ambassadors of the Everson. Planning special events and volunteering in the Museum Shop are just a few of the ways volunteers work behind the scenes to advance the work of the museum. To join Members' Council, simply add $15 to your annual membership dues.
Everson Trip Committee
The Everson Museum of Art Trip Committee is made up of volunteers who enjoy art oriented travel and who would like to share this interest with other Museum members. The Committee is a subcommittee of the Everson Museum of Art Members’ Council.
For a rewarding volunteer experience in a beautiful setting, become a volunteer at the Everson Museum of Art, one of Central New York's most treasured cultural organizations.
Volunteer opportunities abound at the Everson. Positions include staffing the Museum Shop; greeting visitors at the Visitor Services Desk; working in the administrative office answering phones and assisting with mailings and other projects; and serving on special event committees organized by the Members' Council, such as the Trip Committee and Festival of Trees Committee.
Everson Continuum was created by and for energetic adults who want to connect with the art scene, network, and enjoy exciting social experiences outside of their professional, family and everyday commitments.
Thousands of people participate in informative and educational tours through the Everson Museum's galleries each year thanks to a group of dedicated volunteers called docents. Docents appreciate art, learning and teaching, and are energized by the enthusiasm of students and adults responding to works of art in the museum. Everson Museum docents conduct museum tours for school groups, clubs and organizations, and present outreach programs. Docent-led tours and programs can be customized for a particular curricular focus or age group and are also available in French.