Employment

Position: Grants Manager
Salary: $50,000 Annually

Full-time

The Everson Museum of Art is seeking a motivated and articulate Grants Manager to join a dynamic team of nonprofit professionals in a one-of-a-kind setting. The Grants Manager is responsible for developing and writing grant proposals to a wide array of foundations and other grant-making organizations, and will persuasively communicate the Everson Museum of Art’s mission and programs to potential funders. A key member of the Development team, the Grants Manager, reporting to the Director of Marketing and Development, will work closely with Museum leadership and program staff to develop, assemble, and submit grant requests and reports.

Responsibilities include:

• Developing and writing grant proposals for a wide range of programs and projects, persuasively communicating the organization’s mission and programs to potential funders.
• Maintaining a master grants calendar, coordinating staff contributions, and prioritizing projects to meet deadlines.  
• Preparing, proofing, and assembling grant packages, including letters, proposals, budgets, and spreadsheets, in accordance with funder guidelines, ensuring completeness, accuracy, and adherence to grant guidelines.
• Preparing interim and final reports to funders; Gathering and compiling information regarding a wide range of institutional projects into thorough and accurate.
• Establishing and maintaining personal contact and relationships with foundation and government contacts and program officers.
• Providing high-level research assistance for development of new grant proposals; Conducting in-depth biographical, financial, and philanthropic research on friends, corporations, and foundations to identify prospects using a variety of resources.
• Providing writing support for major donor and individual contribution letters and acknowledgements.

Qualifications: Bachelor’s degree

• Prior grant writing experience required with proven track record of success.
• Superior research, writing, and editing skills, with a strong ability to synthesize information and adapt content and tone for multiple audiences.
• Exceptional organizational and time management skills; ability to take initiative and manage multiple projects simultaneously.
• Ability to maintain confidentiality.
• Familiarity and interest in visual arts and culture; past experience working successful as a grant writer in an artsorganization preferred.

Writing samples required for final candidates.  This is a full-time, hourly position.

Everson Museum of Art is committed to maintaining a work place free of unlawful discrimination based on race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, military status, including past, current or prospective service in the uniformed services, genetic information, predisposing genetic characteristics, marital status, partnership status, reproductive decision-making, sexual orientation and any other characteristics or other protected classes recognized by applicable federal, state or local law. Everson Museum of Art is fully committed to equal opportunities for all employees.

Interested applicants should email cover letter, resume, and writing samples to [email protected]. No phone calls please.

Facilities Manager
Full Time: 37.5 hours per week | Hourly
On Call 24/7
Reports to Deputy Director
Salary: starting at $55,000 annually, based on experience

The Everson Museum of Art seeks a skilled, enthusiastic multi-skilled leader to join its high-energy team as Facilities Manager. The Facilities Manager oversees daily operations, facilities management, and security of the Museum’s iconic I.M. Pei-designed building in downtown Syracuse. Reporting to the Deputy Director, the Facilities Manager leads a small team of security guards and gallery attendants, and manages the coordination of building operations, maintenance, and repair. As the designated on-call contact for off-hours alarms and emergencies, flexibility in working shifts, including weekends, is essential.

Responsibilities to include (but not limited to):
Physical operations of facility

• Maintain and monitor all facility systems and equipment, responding to and resolving problems when necessary.
• Work with outside vendors to maintain HVAC controls, plumbing, and electrical systems.
• Plan and execute seasonal maintenance program for both the Museum’s interior and exterior.
• Develop goals for planning and prioritizing large-scale maintenance and repair efforts.
• Manage departmental budget, keeping records of expenditures, repairs, and maintenance.
• Perform day-to-day repairs as needed in all areas of the Museum.

Security and safety

• Coordinate necessary inspections, testing, and monitoring of electronic security systems.
• Coordinate safety training for all staff to include fire safety, fire extinguisher, and evacuation procedures.
• Maintain existing and where feasible, install/update equipment to protect Museum contents.
• Supervise security personnel and the physical activity within the building during public, special events, and closed hours of operation.
• Ensure building is in code compliance and obtain necessary permits for projects and special events as required.

Fabrication and installation

• Work with curatorial and other departments as required for temporary and permanent installations. This may include building walls or pedestals, painting, or artwork transportation.
• Order materials and maintain tools and equipment.
• Coordinate outside vendors for additional painting, carpentry, and/or electrical as needed.

Management of departmental staff

• Provide leadership for security, gallery attendant, and janitorial staff, including hiring, training, and evaluation.
• Establish daily, short-term, and long-term priorities to ensure the safety and cleanliness of the building at all times.
• Meet regularly with departmental staff to communicate items and areas to be addressed.
• Coordinate with part-time staff to address and complete weekend tasks as required.

IT & A/V

• Maintain and troubleshoot IT issues, coordinating with outside vendors as needed.
• Operate auditorium A/V and provide training to staff and outside groups utilizing that space.

Construction management

• Represent the Museum in a professional manner at all times when working with vendors.
• Plan, survey, schedule, and implement Museum construction and renovation projects.
• Work with architects and engineers to develop plans and specifications.
• Monitor and inspect work in progress.
• Serve as the point person for all contractors and vendors related to construction projects.
• Troubleshoot field conditions and advise/implement corrective action.
• Document and record construction details to enable future reference.
• Ensure work environment is safe and compliant with current codes and standards.
• Provide technical and financial information to development office as needed to facilitate grant funding for future construction and renovation.
• Report progress and updates to the Facilities Committee of the Board of Trustees.

The ideal candidate will possess strong organizational and interpersonal skills with acute problem-solving ability, attention to detail, ability to recognize and address day-to-day and long-term responsibilities without direct supervision, and be supportive of colleagues in all areas of museum operations.

Necessary Skills

• A minimum of three years’ experience in facilities/operations management.
• A minimum of one year of supervisory experience.
• A working knowledge of electrical, plumbing, HVAC, security systems, general carpentry, and hardware and software that the Museum employs.
• Comfortable and proficient with a wide range of technology, including office support software and physical security systems. Knowledge of wireless and IP-based camera systems, data storage, access control, and other emergent security technology.
• Familiarity with Audio/Visual controls and equipment.
• Enthusiastic to learn new technology.
• Possess excellent oral and written communication skills, with an aptitude for summarizing large amounts of information.

Physical requirements

• Ability to operate power tools and machinery, ascend/descend ladders and stairs, position self to maintain equipment, machinery, work at heights, or in confined spaces.
• Ability to observe fine detail when operating machinery, identifying any potential hazards.
• Operate a computer and Microsoft office platform and other basic office equipment
• Lift up to 50 pounds while at work.

The Everson Museum is a Syracuse architectural icon designed by internationally-known architect I.M. Pei. Within this extraordinary workplace, you’ll find a team-based office environment, endless opportunities to learn and grow, and creative staff members with a diverse group of voices. Staff members enjoy a variety of special benefits including free parking, discounts in the Museum Shop, café, on adult and youth classes, and a robust paid-time-off policy. Our competitive compensation package also includes health and dental insurance and a 403B retirement program.

Everson Museum of Art is committed to maintaining a work place free of unlawful discrimination based on race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, military status, including past, current or prospective service in the uniformed services, genetic information, predisposing genetic characteristics, marital status, partnership status, reproductive decision-making, sexual orientation and any other characteristics or other protected classes recognized by applicable federal, state or local law. Everson Museum of Art is fully committed to equal opportunities for all employees.

Interested applicants should email cover letter and resume to [email protected]. No phone calls please.